Communications and Events Manager

Application Deadline: July 30, 2021
 
The American Civil Liberties Union of Washington (ACLU-WA) is seeking a Communications and Events Manager to promote public understanding of the ACLU and its issues through community outreach and engagement. The position manages the ACLU-WA’s presence at numerous events and forums around the state, deploying speakers, volunteers, and materials as appropriate. Reporting to the Community Relations Director, the position works to position the ACLU-WA as a trusted and valued resource for the community. 
 
OVERVIEW
The ACLU of Washington is a leader among state affiliates of the American Civil Liberties Union, the country's premier guardian of liberty. We work in courts, legislatures, and communities to protect and extend American rights to freedom, fairness, and equality. The ACLU is both nonprofit and nonpartisan. We are supported by more than 135,000 members, activists, and donors.
 
The ACLU of Washington is committed to ending racism in Washington State and throughout the country. This includes how we work with each other, and with our partners and allies in the communities we serve. We are committed to bringing anti-racism to all aspects of ACLU-WA's internal and external functions, including but not limited to recruitment, hiring and human resources, strategic planning, ally, donor, and volunteer relations, Board and committee processes, and deciding what cases to litigate. We are looking for candidates who share this commitment to advancing racial justice, both internally in our organization and externally in the communities that we serve.
 
*Please note: the ACLU-WA is closely following the 2019 Novel Coronavirus Disease (COVID-19) and continues to carefully monitor public health pronouncements and recommendations. Currently, our office is closed and staff are working remotely until further notice.
 
As an organization, we value working together and look forward to when we return to our office. Until then, we provide laptops and technology support to do our best work even from our homes. You will need an effective WiFi connection and a way to reach you by phone. This position is eligible for either a work phone or phone stipend, as well as an additional $100 stipend each month to help cover any additional costs of working from home.
 
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture.  The ACLU encourages applications from all qualified individuals without regard to race, color, religion, sexual orientation, gender, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, socio-economic circumstance, or record of arrest or conviction. We do not conduct criminal background checks on our candidates.
 
 

PRIMARY RESPONSIBILITIES

  • Participation in ACLU-WA’s race equity work. This may include utilizing ACLU-WA race equity tools, adopting ACLU-WA race equity practices, serving on the Race Equity Team or subcommittees, etc.
  • Event Management. Produce events, such as public forums, conferences, annual celebration, Town Hall presentations, and community events that promote understanding and appreciation of the ACLU and its issues. Oversee event promotion, curation, and production of event materials, arrange for speakers and volunteers, handle facilities arrangements, logistics, budget, and all the details of successful events; and conduct post-event reports and analyses. Point of contact for event partners (e.g., for ACLU-WA Flights & Rights events, this position is the point of contact for panelists from partner organizations, KEXP, and beverage partners). Work to create opportunities for accessibility – for instance, livestreaming in-person events and hosting virtual events. As assigned, research new events, audiences, and ways the ACLU-WA can provide informational resources to marginalized communities.
  • Statewide community partnerships and outreach. Manage and track all community partner event requests, participation, and sponsorships, including rallies. Work with other departments to map participation (legal cases, events, speakers, etc.) around Washington state to better strategize geographical work.
  • Outreach. Distribute “Know Your Rights” information to impacted communities through business partnerships and tabling events.
  • Writing and Social Media. Draft event postings, occasional blog posts, and other materials for the ACLU-WA website. Draft text and schedule social media promotion of projects and events. Draft remarks.
  • Manage ACLU-WA Ambassador Program and Volunteers:
    • Speakers Bureau. Manage recruitment, training, and placement of ACLU-WA public speakers. Respond to requests for speakers and proactively seek speaking opportunities to advance ACLU-WA priorities.
    • Event and outreach volunteers. Recruit, train and retain volunteers to represent the ACLU at public events around the state. Respond to volunteer inquiries. Seek to build a diverse pool of volunteers who reflect the larger community. Create training materials and presentations for onboarding and ongoing education of volunteers. Work across teams to utilize People Power volunteers to expand ACLU-WA engagement around the state.
  • Student outreach. Engage high school and college students and provide them with resources to educate them on their rights. Manage the planning, logistics and expansion of Civics Day, a full-day training on the criminal justice system taking place at multiple schools. Manage high school, college, and graduate student clubs across the state, serving as liaison to the ACLU-WA and providing resources, support, and guidance.
  • Educator engagement. Coordinate outreach programs to teachers, maintain a database of educators, and manage a distribution list for civics teachers.
  • Publications and event materials. Manage inventory of ACLU-WA informational and promotional materials. Make recommendations for new material creation or updates to existing materials. Track all outgoing publications and ensure event volunteers and business partners have needed materials.
  • Other responsibilities: Handle other related projects as assigned. Attend most ACLU-WA events and community functions. Help ensure smooth and effective office operations. Assist the Community Relations Director as needed, and work as a supportive team member on Communications Department projects. Provide day-of event support to other department event managers if needed. Help foster a culture of trust and flexibility.
 

QUALIFICATIONS

  • Ideal candidates will have an awareness of, and willingness to engage in, the difficult and transformative work of challenging systems of oppression, institutional and structural racism, and implicit bias.
  • Experience in handling event management and multiple projects simultaneously. Ability to manage numerous details with minimum supervision.
  • Strong interpersonal communications skills. Demonstrated ability to work collaboratively with staff, vendors, and volunteers. Experience in supervising volunteers and working cooperatively with external groups.
  • Flexibility and willingness to take on new tasks as responsibilities evolve.
  • Demonstrated administrative skills and problem-solving abilities. A history of reliability, conscientiousness, and timeliness.
  • Ability to work occasional evenings, weekends, holidays, or irregular hours
  • Driver’s license is useful but not required.
  • Commitment to teamwork.
  • Familiarity with civil rights and civil liberties issues.
 

WORK ENVIRONMENT

The ACLU-WA’s staff of 40+ employees and numerous volunteers generally work in a standard office setting in downtown Seattle between the hours of 9am and 5pm. The physical demands and work environment described below represent those required and encountered by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Ability to type on a keyboard for long periods of time
  • Ability to sit or stand for extended periods
  • Ability to periodically work long and extended hours
  • Ability to work occasional evenings, weekends, holidays or irregular hours
  • Ability to view a computer screen for long periods of time
  • Ability to travel domestically (primarily within Washington) 5-7 times per year
  • Ability to stack, lift and carry up to 20 pounds of materials for informational displays, and event set-up and teardown
 
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice. This position is “exempt” under the Fair Labor Standards Act.
 

COMPENSATION AND BENEFITS

The ACLU of WA is dedicated to centering equity in all aspects of the organization and, as such, has adopted a salary scale for measuring how to best compensate its employees. The salary for this position is $63,360 - $73,300. A range indicates the intention to accommodate those with varying years of relevant experience, as determined by the salary scale.
 
Benefits include fifteen vacation days, thirteen sick days, fifteen holidays, fully paid employee medical, dental, vision, and disability insurance, a generous retirement plan, and an ORCA card, the regional transportation pass.
 

APPLICATION PROCEDURE

To apply, email a cover letter and resume to Jobs@aclu-wa.org and include in the subject line of the email: your name and Communications and Events Manager. In your cover letter, please indicate where you learned of the posting. Applications will be accepted until July 30, 2021, at which time the job announcement will be removed from our website at www.aclu-wa.org/careers.
 
The ACLU of Washington comprises two separate corporate entities, the American Civil Liberties Union of Washington, Inc. and the American Civil Liberties Union of Washington Foundation. The two corporations share the same overall mission, office space, and employees. This job posting refers collectively to the two organizations under the name “ACLU of Washington”.