Communications Associate

Application Deadline: September 24, 2021
 
The American Civil Liberties Union of Washington (ACLU-WA) is seeking a Communications Associate. The Communications Associate supports the staff of the Communications Department and is supervised by the Communications Director.
 

OVERVIEW

The ACLU of Washington is a leader among state affiliates of the American Civil Liberties Union, the country's premier guardian of liberty. We work in courts, legislatures, and communities to protect and extend American rights to freedom, fairness, and equality. The ACLU is both nonprofit and nonpartisan. We are supported by more than 135,000 members, activists, and donors.
 
The ACLU of Washington is committed to ending racism in Washington State and throughout the country. This includes how we work with each other, and with our partners and allies in the communities we serve. We are committed to bringing anti-racism to all aspects of ACLU-WA's internal and external functions, including but not limited to recruitment, hiring and human resources, strategic planning, ally, donor, and volunteer relations, Board and committee processes, and deciding what cases to litigate. We are looking for candidates who share this commitment to advancing racial justice, both internally in our organization and externally in the communities that we serve.
 
*Please note: the ACLU-WA is closely following the 2019 Novel Coronavirus Disease (COVID-19) and continues to carefully monitor public health pronouncements and recommendations. Currently, our office is closed and staff are working remotely until further notice.
 
As an organization, we value working together and look forward to when we return to our office. Until then, we provide laptops and technology support to do our best work even from our homes. You will need an effective WiFi connection and a way to reach you by phone. This position is eligible for either a work phone or phone stipend, as well as an additional $100 stipend each month to help cover any additional costs of working from home.
 
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture.  The ACLU encourages applications from all qualified individuals without regard to race, color, religion, sexual orientation, gender, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status, socio-economic circumstance, or record of arrest or conviction. We do not conduct criminal background checks on our candidates.
 

PRIMARY RESPONSIBILITIES

  • Participation in ACLU-WA’s race equity work. This may include utilizing ACLU-WA race equity tools, adopting ACLU-WA race equity practices, serving on the Race Equity Team or subcommittees, etc.
  • Provide administrative support to the Communications Department’s staff members. This involves administering calendars, Kanban boards, shared email accounts and the department’s filing systems; arranging meetings, taking notes, and handling follow-up actions; making occasional travel arrangements; and preparing and sending bulk mail.    
  • With attention to detail and professionalism, proof-read and publish, post, or send e-mails, letters, social and website content, publications, and other materials.
  • Send and track media advisories and releases using Cision Communications Cloud.
  • Research community events to sponsor or promote.
  • Perform basic online research to produce audience, media, and issue research briefs for communications staff.
  • Produce periodic reports on department activities for staff and board use.
  • Participate in the creation and maintenance of department processes and procedures.
  • Communicate confidently and respectfully with representatives of the press, ACLU leaders, vendors, and allies.
  • Manage the communications volunteer database. Assist in volunteer recruitment and coordination.
  • Manage the ACLU e-mail list and listserv databases. Add and remove users and keep contact databases up-to-date.
  • Using online databases, assist in media monitoring and research.
  • Assist with ACLU events. Coordinate with vendors and sponsors. Assist with event set-up and break-down.
  • Help facilitate the smooth running of the office.
  • Other duties as needed.
 

QUALIFICATIONS

  • Ideal candidates will have an awareness of, and willingness to engage in, the difficult and transformative work of challenging systems of oppression, institutional and structural racism, and implicit bias.
  • Prior administrative experience. This includes, but is not limited to experience in office, retail, volunteer, service industry, etc.
  • Excellent word processing skills. Computer proficiency, including mastery of MS Office Suite and the digital search technologies, like Google; strong writing and online research skills.
  • Strong organizational skills to maintain record systems and to initiate improvements in consultation with supervisors.
  • Demonstrated ability to juggle multiple priorities, to produce work reflecting consistent attention to accuracy, and to coordinate numerous concurrent projects, often under tight and competing deadlines.
  • Demonstrated ability to manage details, resourcefully solve problems and follow through with a minimum of direct supervision.
  • Excellent communications skills, over the phone, by email and in person, with staff, volunteers, allies, and other outside callers.
  • Ability to work cooperatively with others.
  • Familiarity with public relations or communications is a plus.
  • A personal approach that values the individual and respects differences of race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, and socio-economic circumstance.
  • An understanding of and enthusiasm for civil liberties and civil rights.
  • Proficiency in a language other than English spoken by the communities we serve is a plus. (Examples are Arabic, Cantonese, Korean, Mandarin, Somali, Spanish, Tagalog, Vietnamese, and others.)

WORK ENVIRONMENT

The ACLU-WA’s staff of 40+ employees and numerous volunteers generally work in a standard office setting in downtown Seattle between the hours of 9am and 5pm. The physical demands and work environment described below represent those required and encountered by an employee to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
  • Ability to type on a keyboard for long periods of time.
  • Ability to sit or stand for extended periods.
  • Ability to work some evenings, weekends, and holidays.
 
This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description and/or posting at any time without advance notice. This position is “non-exempt” under the Fair Labor Standards Act.
 

COMPENSATION AND BENEFITS

The ACLU of WA is dedicated to centering equity in all aspects of the organization and, as such, has adopted a salary scale for measuring how to best compensate its employees. The salary for this position is $50,420. For purposes of calculating overtime, the hourly rate of pay is $27.70. Non-exempt employees observe a 35-hour work week with a 1-hour lunch break.
 
Benefits include three weeks of vacation, thirteen sick days, fifteen holidays, fully paid employee medical, dental, vision, and disability insurance, a generous retirement plan, and an ORCA card, the regional transportation pass.
 

APPLICATION PROCEDURE

To apply, email a cover letter and resume to [email protected] and include in the subject line of the email: your name and Communications Associate. In your cover letter, please indicate where you learned of the posting. Applications will be accepted until September 24, 2021, at which time the job announcement will be removed from our website at www.aclu-wa.org/careers.
 
 
The ACLU of Washington comprises two separate corporate entities, the American Civil Liberties Union of Washington, Inc. and the American Civil Liberties Union of Washington Foundation. The two corporations share the same overall mission, office space, and employees. This job posting refers collectively to the two organizations under the name “ACLU of Washington”.