Political Strategies Assistant

Full Time Position
 
The American Civil Liberties Union of Washington (ACLU-WA) is seeking an administrative assistant to support its Political Strategies Department (PSD). The Political Strategies Assistant is directly supervised by the Director of Strategy and primarily supports the Legislative Director, Field Director, and Activism Coordinator. 
 
Overview

The ACLU of Washington is part of the American Civil Liberties Union, the country's premier guardian of liberty. We work in courts, legislatures, and communities to protect and extend American rights to freedom, fairness, justice and equality. The ACLU is both nonprofit and nonpartisan. 
 
Whether it’s ending mass incarceration and police brutality, achieving full equality for LGBT people, protecting privacy in the digital age, preserving the right to vote, or ensuring reproductive freedom, the ACLU is willing to take on tough civil liberties cases and issues to defend all people from government abuse and overreach. And we’re successful. In Washington state, our recent victories include winning a lawsuit for a gay couple denied service by their local florist, a major victory for Latinx voting rights in Yakima, a ruling that stops the horrific practice of warehousing mentally ill persons in jails without mental health treatment, and much more. The ACLU stands for the principle that every individual’s rights must be protected equally under the law.
 
The ACLU-WA’s staff of 30+ employees and numerous volunteers work in a fast-paced, friendly and professional office in downtown Seattle. We are supported by more than 75,000 members, activists, and donors.
 
PRIMARY RESPONSIBILITIES
  • Provide administrative support to the Director of Strategy, Field and Legislative Directors, and Activism Coordinator; manage their calendars and electronic and paper files; make occasional travel arrangements.
  • With attention to detail and professionalism, draft, produce, and proof-read e-mails, letters, and other materials.
  • Arrange meetings, take notes, prepare background materials, and handle follow-up actions.
  • Communicate confidently and respectfully with legislative staff, ACLU leaders, and allies.
  • Handle production and distribution of field and legislative mailings.
  • Using online databases, track progress of relevant ballot initiatives.
  • Supervise PSD volunteers and interns, ensuring high levels of performance and efficiency.
  • Coordinate logistics of Field and Legislative events and assist staff with other events.  Assignments may sometimes involve working with staff in other departments, including assisting the Communications Department with outreach efforts.
  • Work closely with the PSD Team and the Legislative Session Aide to provide administrative support during the state legislative session.
  • Occasionally attend other ACLU events.  Help facilitate the smooth running of the office.
  • Other tasks as assigned. 
 
QUALIFICATIONS
  • At least two years of administrative experience, preferably related to non-profits or issue advocacy.
  • Excellent word processing skills. Computer proficiency; mastery of MS Office Suite, including Outlook and Excel, and use of the Internet. Strong writing and online research skills.
  • Strong organizational skills to maintain record systems and to initiate improvements in consultation with supervisors.
  • Demonstrated ability to handle stress well, to produce work reflecting consistent attention to accuracy, and to coordinate numerous concurrent projects, often under tight deadlines.
  • Demonstrated ability to manage details, resourcefully solve problems, and follow through with a minimum of direct supervision.
  • Excellent communications skills over the phone, by email, and in person, with staff, volunteers, allies, and other outside callers. A confident and professional presentation.
  • Ability to supervise volunteers and work cooperatively with others.
  • A commitment to diversity within the office; a personal approach that values the individual and respects differences of race, ethnicity, age, gender identity and expression, sexual orientation, religion, ability, and socio-economic circumstance.
  • An understanding of and enthusiasm for civil liberties and civil rights.
  • Proficiency in Spanish is a plus.
This position is non-exempt under the Fair Labor Standards Act.  This job description provides a general but not comprehensive list of the essential responsibilities and qualifications required. It does not represent a contract of employment. The ACLU reserves the right to change the description or the posting at any time without advance notice.
 
COMPENSATION AND BENEFITS

Salary is based on experience and qualifications.  Benefits include three weeks of vacation to start, medical and disability insurance, a retirement plan, and an ORCA card.
 
 
APPLICATION PROCEDURE

To apply, email a letter of application and resume to Jobs@aclu-wa.org and include in the subject line of the email:  your last name and Political Strategies Assistant. In your letter, please indicate where you learned of the posting. Applications will be accepted until the position is filled, at which time the job announcement will be removed from our website at https://www.aclu-wa.org/careers.
 
The ACLU is an equal opportunity employer. We value a diverse workforce and an inclusive culture.  The ACLU encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status.
 
The ACLU of Washington comprises two separate corporate entities, the American Civil Liberties Union of Washington, Inc. and the American Civil Liberties Union of Washington Foundation. The two corporations share the same overall mission, office space, and employees. This job posting refers collectively to the two organizations under the name “ACLU” or “ACLU of Washington.”